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Scrum: Ensure that the Daily Scrum meeting is held at the same place and time ..

For a new team, there can be many challenges with respect to getting the various processes under Scrum happening on a regular basis. One of the most tricky such meeting is the Daily Scrum meeting. It can be hard to even get the team to do simple stuff such as ensuring that they understand that their updates are meant for their fellow scrum team, and not meant as a status update to the Scrum Master (who could have been their Project Manager before the team started off using Scrum). Also, in my personal experience, there can be a lot of problems with just getting the team to value the reason for the Daily Scrum meeting to happen on a regular basis, and it takes some time for them to see the benefits of the Daily Scrum meeting. Till that time, you can struggle with some of the team members (in every team you will find members who are not so easily convinced or who have formed an opinion that they will not change easily).
One of the measures suggested to ensure that people do attend the Daily Scrum meeting on a regular basis is to ensure that the meeting has a set date and a set time, and a set location where the meeting is held. This ensures that everyone in the team is clear about the details of the team and cannot later say that they did not know where the meeting was held (it seems odd to have an empowered team but at the same time have team members making excuses, but that can happen in the early stages). It also creates a sort of peer pressure on everybody to attend; when one of the team members is leaving for the meeting, he or she can round up the others and encourage them to attend, and this also acts as a form of peer pressure to ensure that the various team members do attend the meeting.
Another benefit is that when there are remote team members, part of the process of setting up the regular meeting in everybody’s schedule and also reserving the time required for the meeting, the person setting the meeting can also ensure that the infrastructure needed for remote members to attend the meeting is in place. This may be the telephone conferencing system, the video conferencing system, and the system that acts like a whiteboard and ensures that the remote attendees can attend the meeting. In a couple of cases, I saw that these were not in place, and the first 5 minutes would just go in setting these up. This led the team to become irritated at the time involved for this; it was a fact of life that people can tolerate some amount of time spent on such issues when they are having one-off meetings, but when they get involved in a daily meeting, no matter how brief, any time spent on infrastructure or anything else that is considered a waster of time can get very frustrating for the team members.

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